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Museum Exhibitions Coordinator

Position Title: Museum Exhibitions Coordinator

Supervisor: Museum Director

Department: Museum

Grade: 52, non-exempt, union

Hours: Full-time, 35 hours per week



Dumbarton Oaks is a research institute, museum, and historic garden in Washington, D.C., administered by the Trustees for Harvard University. The institute supports research and learning internationally in Byzantine, Garden and Landscape, and Pre-Columbian studies through its fellowship program, publications, and exhibitions. The museum is famous for its world-class Byzantine and Pre-Columbian collections, as well as for its select works of Renaissance art. Its extensive collections of coins, seals, and textiles are the focus of ongoing digital projects. The museum engages the D.C. community, scholars, and visitors from all over the world through exhibitions, gallery talks, and other events.

The museum team seeks a dynamic and talented Exhibitions Coordinator to contribute to the collaborative exhibition design process. The successful applicant will work closely with the museum director and the curatorial team and take on major responsibilities for design, production and the coordination of exhibits and rotations of collections, from concept development to implementation and installation. The Exhibitions Coordinator will help us deliver innovative and engaging exhibitions to our scholars, event participants, and national and international visitors. S/he will have strong visualization skills for taking exhibition concepts from the planning stage to their three-dimensional realization in the galleries, and will also have exceptional organizational acumen and a strong teamwork ethic. The Exhibitions Coordinator may also assist with the coordination of special events, and the creation and distribution of marketing and promotional materials.


Duties and Responsibilities

  • Work closely with the Museum Director and curatorial team to assist with exhibition and graphic design development and coordinate related tasks to ensure that projects progress smoothly and punctually.
  • Support the exhibition-making process from conception to installation and de-installation; prepare exhibition checklists; generate and maintain schedules and timelines.
  • Assist with exhibition construction, mount-making, installation and de-installation; draft scaled gallery plans and elevations; fabricate full-scale mock-ups and case layouts; design and configure multi-media exhibition elements.
  • Design and produce interpretive and promotional material including wall didactics, brochures, educational guides. Collaborate with the Communications Manager on press releases and web content for the museum website.
  • Coordinate contracts, vendors, and accounts/payments related to exhibitions; collect samples and handle exhibition supplies.
  • Support museum team meetings by creating agendas and meeting materials, taking minutes, preparing PowerPoint presentations, and other tasks as needed.
  • Review exhibition-related marketing and merchandising material, as well as catalog and other collateral material submitted for approval.
  • Coordinate long-term projects, such as creating new manuals, organizing existing materials, and establishing protocols for archiving exhibitions.
  • Assist with planning and implementing museum public programs and events in collaboration with the Events Manager.
  • Provide administrative support to the Museum Director as necessary.



Basic Qualifications

  • Computer proficiency (Office suite, as well as Photoshop, Illustrator, and Sketch Up); experience with Mac; working knowledge of database management software (Filemaker Pro, Excel).
  • Knowledge of museum standard practices required.
  • Experience in providing administrative support.

Additional Qualifications

  • B.A. degree in art-related field or Museum Studies preferred.
  • Three years’ exhibition coordination experience preferred.
  • Superior organization skills and attention to detail.
  • Ability to handle and prioritize multiple projects, to work under pressure and meet deadlines.
  • Excellent written, verbal, and interpersonal communication skills.
  • Demonstrated ability to act with initiative, resourcefulness, flexibility, and discretion.

Physical Factors

  • Ability to lift up to 50 lbs.


To Apply

The position remains open until filled. Please forward résumé and cover letter detailing relevant qualifications by clicking the link below.


Dumbarton Oaks is an Equal Opportunity Employer (EOE).

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