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Part-Time Financial Assistant (Temporary)

Position Title: Part-Time Financial Assistant (Temporary)

Supervisor: Director of Finance

Department: Finance

Hours: Part-time (17 hours per week), Temporary (3-4 months)

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Summary

This position provides broad administrative support to staff. Assists public and staff with various requests, inquiries or problems. Receives and greets all visitors and directs them appropriately, answers phone, performs clerical duties, data entry, accounts payable and accounts receivable. Maintains Finance Office files and provides administrative support to Finance Office staff.

Duties and Responsibilities

  • Data-entry of invoice batches with corrections as necessary. Printing of weekly check runs and mailing of checks.
  • Assists with the W-9 vendor information requests.
  • Assists with quarterly scheduled inventory of Museum Shop merchandise, as needed.
  • Orders, updates and distributes departmental supplies as needed; assists with vendor accounts for shipping and office supplies; orders and updates office supplies and forms.
  • Assist with preparation of advance group ticket sales.
  • Maintains general Financial Office files and storage space as well as special project files.
  • Provides administrative support to Finance Office staff.
  • Performs special projects, as requested.
  • Performs other related duties, as assigned.

Qualifications

  • Associate degree or equivalent experience. Proficiency in MS Excel is required.
  • Experience handling cash and credit card transactions preferred.
  • Must have strong attention to detail, be dependable and have experience working in an accounting environment. Ability to work collegially in a team environment, with excellent communication and strong customer service skills.

To Apply

Work schedule is between 9:00 a.m. and 5:00 p.m., Monday – Friday.  Exact schedule is negotiated between the successful applicant and the position supervisor. This position remains open until filled. Candidates should submit a detailed resume to: HumanResources@doaks.org.

Please use the email subject line “Part-Time Finance Assistant.” 

Dumbarton Oaks is an Equal Opportunity Employer (EOE).