Internship Postings

We are currently recruiting interns for the Summer 2014 term:


Image Cataloging Internship

CATALOGING INTERN will assist the Metadata and Cataloging Specialist with the migration of legacy metadata for implementation into a new collection management system. For this project, ICFA seeks a Library or Archival Science graduate student with a background in Art History, Architectural History or Archaeology.

A common problem for cultural heritage institutions, database migrations pose realistic challenges that require an array of resources to properly address. Increasingly, professionals in cultural heritage informatics – whether in libraries, archives, or museums – will need to possess knowledge of metadata standards, familiarity with technical tools, and creative problem-solving skills. 

ICFA’s holdings include both visual resources and archival collections. The archival collections comprise fieldwork records and scholarly papers produced by organizations, scholars, and archaeologists. The photographic collections comprise nearly 500,000 images of Byzantine art, architecture, and archaeology from the fourth through the fifteenth century and beyond. The geographic scope is broad, encompassing the entire Mediterranean from Italy to Georgia, with a particular focus on Sicily, Istanbul, and Cyprus. Within the holdings there are materials related to eminent Byzantinists such as Ihor Sevcenko, Cyril Mango, and Ernst Kitzinger, as well as renowned photographers like Josephine Powell. As a blended repository, ICFA must address the challenges of physical and intellectual control of both documents and images. This provides a unique opportunity for the Image Cataloging Intern to engage with both the archival and visual resources communities and their practices, as well as work with primary source materials that document art, architecture, and archaeology.

The Cataloging Intern will assist with the migration and conversion of metadata from a legacy database in preparation for import into the new system. This will involve the following tasks:

  • Work in Open Refine (formerly Google Refine) to identify and standardize datasets for import into the new system as discrete collections
  • Perform quality control following import and creating relationships between image catalog records and existing archival descriptions
  • Create MARC-based collection-level records for contribution to Harvard’s union catalog (HOLLIS)
  • Generate and review XML exports for contribution to Harvard’s online visual image access (VIA) and finding aid catalogs (OASIS)


In so doing, the student will learn how different standards are employed in this process and in the management of archival documents and images. Relevant content and encoding standards include:

  • VRA Core
  • MAchine-Readable Cataloging (MARC)
  • Cataloging Cultural Objects (CCO)
  • Encoded Archival Description (EAD)
  • Describing Archives: A Content Standard (DACS)
  • General International Standard for Archival Description (ISAD-G)

The ideal candidate is pursuing a graduate degree in Library and Information Science or Archival Studies, has an academic background in Art History, Architectural History, or Archaeology, and has the following characteristics:

Knowledge of:

  • Cataloging and/or metadata in archival, library or museum setting
  • Creating and/or working with XML documents
  • Relational databases

Interest in:

  • Archival and/or visual resource collections
  • Byzantine art, architecture, or archaeology
  • Information management and structured data

How to apply

Please send a cover letter, resume, and contact information for three references to:

Anne-Marie Viola, Metadata and Cataloging Specialist

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Monday through Friday
9 a.m. to 12 p.m.
1 to 5 p.m.


Tel: (202) 339-6972
Fax: (202) 625-0279