Internship Postings

We are currently recruiting interns for the Fall 2014 term:

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Image Cataloging Intern

The IMAGE CATALOGING INTERN will assist the Metadata and Cataloging Specialist with the migration of legacy metadata for implementation into a new collection management system, AtoM@DO (http://atom.doaks.org/). AtoM@DO is ICFA’s implementation of the open-source web-based collection management system ICA-AtoM (International Council on Archives Access to Memory). For this project, ICFA seeks a Library or Archival Science graduate student with a background in Art History, Architectural History or Archaeology.

A common problem for cultural heritage institutions, database migrations pose practical challenges that require an array of resources to properly address. Increasingly, professionals in cultural heritage informatics – whether in libraries, archives, or museums – will need to possess knowledge of metadata standards, familiarity with technical tools, and creative problem-solving skills. 

ICFA’s holdings include both visual resources and archival collections. The archival collections comprise fieldwork records and scholarly papers produced by organizations, scholars, and archaeologists. The photographic collections comprise nearly 500,000 images of Byzantine art, architecture, and archaeology from the fourth through the fifteenth century and beyond. The geographic scope is broad, encompassing the entire Mediterranean from Italy to Georgia, with a particular focus on Sicily, Istanbul, and Cyprus. Within the holdings there are materials related to eminent Byzantinists such as Ihor Sevcenko, Cyril Mango, and Ernst Kitzinger, as well as renowned photographers like Josephine Powell. As a blended repository, ICFA must address the challenges of physical and intellectual control of both documents and images. This provides a unique opportunity for the Image Cataloging Intern to engage with both the archival and visual resources communities and their practices, as well as work with primary source materials that document art, architecture, and archaeology.

Please note that students must be able to take the internship for a course credit.

The Image Cataloging Intern will assist with the migration and conversion of metadata from a legacy database in preparation for import into the new system. This will involve the following tasks:

  • Work in Open Refine (formerly Google Refine) to identify and standardize datasets for import into the new system as discrete collections
  • Perform quality control following import and creating relationships between image catalog records and existing archival descriptions
  • Create MARC-based collection-level records for contribution to Harvard’s union catalog (HOLLIS)
  • Generate and review XML exports for contribution to Harvard’s online visual image access (VIA) and finding aid catalogs (OASIS)

In doing so, the student will learn how different standards are employed in this process and in the management of archival documents and images. Relevant content and encoding standards include:

  • VRA Core (Visual Resources Association)
  • MAchine-Readable Cataloging (MARC)
  • Cataloging Cultural Objects (CCO)
  • Encoded Archival Description (EAD)
  • Describing Archives: A Content Standard (DACS)
  • General International Standard for Archival Description (ISAD-G)

The ideal candidate is pursuing a graduate degree in Library and Information Science or Archival Studies, has an academic background in Art History, Architectural History, or Archaeology, is able to take the internship for course credit, and has the following characteristics:

Knowledge of:

  • Cataloging and/or metadata in archival, library or museum setting
  • Creating and/or working with XML documents
  • Relational databases

Interest in:

  • Archival and/or visual resource collections
  • Byzantine art, architecture, or archaeology
  • Information management and structured data

How to apply

Please send a cover letter, resume, and contact information for three references to:

Anne-Marie Viola, Metadata and Cataloging Specialist

Email: violaa@doaks.org

Phone: (202) 339-6980

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Archival Intern, Finding Aid Conversion

The ARCHIVAL INTERN will convert one of ICFA’s long-form Word-based finding aids to a hierarchical multi-level archival description maintained in the department’s new online inventory, AtoM@DO (http://atom.doaks.org/). AtoM@DO is ICFA’s implementation of the open-source web-based collection management system ICA-AtoM (International Council on Archives Access to Memory). Collections are generally divided into multiple subgroups and/or series, and the contents are roughly arranged in chronological order and/or by subject matter. The intern will also be assigned to rehouse and re-label processed collections.  

Please note that students must be able to take the internship for a course credit.

During the semester, the intern will perform the following tasks:

  • Expand on the existing collection-level record in AtoM@DO by creating file-level records from the Microsoft Word finding aid
  • Develop and associate physical storage records for the collection
  • Rehouse and re-label processed collections
  • Contribute to ICFA’s departmental blog

In doing so, the intern will learn about various aspects of metadata, including the difference between content and structure standards, and the value of documentation. Relevant content and style standards include:

  • Describing Archives: A Content Standard (DACS)
  • General International Standard for Archival Description (ISAD-G)
  • International Standard Archival Authority Record for Corporate Bodies, Persons and Families (ISAAR(CPF))
  • ICFA’s Finding Aid Style Guide

The ideal candidate for this internship is pursuing a graduate degree in Library and Information Science or Archival Studies, is able to take the internship for course credit, and has the following characteristics:

Knowledge of:

  • Archival practices and standards
  • Finding aids
  • Metadata standards

How to apply:

Please send a cover letter, resume, and contact information for three references to:

Rona Razon, Archivist

Email: razonr@doaks.org

Phone: (202) 339-6973

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Archival Intern, Oversize Materials

The ARCHIVAL INTERN will assist the ICFA Manager and Archivist with the inventory, arrangement, and rehousing of oversize architectural drawings, tracings, and rubbings. These oversize materials are the result of fieldwork projects undertaken by the Byzantine Institute, Inc. and Robert L. Van Nice. Founded in 1930 by Thomas Whittemore, the Byzantine Institute’s mission was to conserve, restore, study, and document monuments, sites, architecture, and arts in the former Byzantine Empire. From 1931 to 1960, the Byzantine Institute uncovered and conserved the mosaics at Hagia Sophia in Istanbul, Turkey. The Byzantine Institute document its work in notebooks, drawings, photographs, negatives, transparencies, motion picture films, which now form the core of The Byzantine Institute and Dumbarton Oaks Fieldwork Records and Papers, ca. late 1920s-2000s. Additionally, fieldworkers created large-scale tracings of each mosaic panel, tracing each individual mosaic tesserae by hand to producing 1:1 reproductions. Hagia Sophia was the focus of another major fieldwork project executed by Robert L. Van Nice. Starting in 1937, Van Nice conducted an architectural survey of the entire building, carefully examining and measuring the structure and producing detailed architectural drawings. The Robert L. Van Nice Fieldwork Records and Papers, ca. 1936-1989 in ICFA includes Van Nice’s oversize architectural drawings, both those produced in the field and those developed for publication. From 1957 to 1985, Dumbarton Oaks sponsored the project and published Van Nice’s architectural plates as a portfolio in two installments: Saint Sophia in Istanbul: An Architectural Survey (Washington, DC: Dumbarton Oaks, 1965 and 1986). Both sets of material include original drawings and tracings, as well as architectural photoreproductions, such as blueprints, diazotypes, Van Dyke prints, and photostats.

Please note that students must be able to take the internship for a course credit.

During the semester, the intern will perform the following tasks:

  • Assess the collection and update the existing inventory
  • Evaluate the collection's physical condition and preservation needs
  • Create an arrangement plan for the oversize materials
  • Rehouse and re-label the oversize drawings in flat files and rolled storage
  • Develop descriptive records to incorporate the oversize materials into existing findings aids in ICFA’s CMS, AtoM@DO (http://atom.doaks.org/) [time permitting]
  • Contribute to ICFA's departmental blog

In doing so, the intern will learn about various aspects of processing and preservation in order to maintain oversize items for long-term use, particularly for architectural photoreproductions, which present unique challenges due to their size and chemical composition. If time permits, the student will also learn the different aspects of metadata, including the difference between content and structure standards, and gain experience with editing archival finding aids in a CMS.

The ideal candidate for this internship is pursuing a graduate degree in Library and Information Science or Archival Studies, is able to take the internship for course credit, and has the following characteristics:

Knowledge of:

  • Archival practices and standards
  • Care and handling of archival materials

Interest in:

  • Byzantine art and architecture
  • Architectural records
  • Preservation of paper materials

How to apply:

Please send a cover letter, resume, and contact information for three references to:

Shalimar Fojas White, ICFA Manager

Email: WhiteS@doaks.org

Phone: (202) 339-6972

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Hours

Monday through Friday
9 a.m. to 12 p.m.
1 to 5 p.m.

Contact

Tel: (202) 339-6972
Fax: (202) 625-0279