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Style Guide | Pre-Columbian Publications

This document treats matters of style—the general principles we follow in grammar, usage, and other matters relating to texts—for Pre-Columbian publications produced by Dumbarton Oaks

Updated August 14, 2018   Download

Please use the following guidelines when preparing your manuscript for submission to the Pre-Columbian Studies program at Dumbarton Oaks. For guidance on stylistic matters not addressed below, please refer to The Chicago Manual of Style, 17th edition (hereafter Chicago).

Spelling and Grammar

  • Use American English spellings, as found in Webster’s Third New International Dictionary or its principal abridgment, Webster’s Collegiate Dictionary. If there are multiple spellings of a word, use the first option listed in the dictionary.
  • The preferred Spanish dictionary is the Diccionario de la Real Academia Española.
  • Foreign words in common use should not be italicized. Any word appearing in the main section of the dictionary should not be italicized (e.g., altiplano, cacique, huaca). Any word appearing in the “Foreign Words and Phrases” section should be italicized. Foreign words should be italicized throughout the text (not simply in the first appearance).

Punctuation

  • Use the serial comma (e.g., Mexico, Guatemala, and Peru).
  • Use the en dash (–), not the hyphen (-), between consecutive numbers in the manuscript (e.g., 142–144, 1910–1911).

Names, Terms, and Numbers

  • Please consult with the volume editor for the spelling of standard names and terms used throughout the volume (e.g., Inka/Inca, kuraka/curaca, Ceibal/Seibal, Chaak/Chahk).
  • Maya relief sculpture should be cited by their full site names and monument designations, as established by the Corpus of Maya Hieroglyphic Inscriptions.
  • For capitalization of nonarchaeological terms, see chapter 8 of Chicago. Specific archaeological and geographical terms should be capitalized (e.g., Mesoamerica, Maya Lowlands, Gulf Coast, Paracas Peninsula, North Coast [Peru]). Directional, topographical, and general geographical terms should not be capitalized unless they are derived from the proper names of political or ethnic entities (e.g., southeastern, northern Peru). Taxonomic descriptions should be capitalized if they are an accepted part of the name (e.g., Early Horizon, Late Intermediate Period), and lowercased if they are used alone or generically (e.g., the period, Classic period).    
  • For hyphenation of nonarchaeological compound words, see chapter 7 of Chicago. Compounds are spelled without hyphens if they are considered permanent combinations (e.g., Preclassic, postconquest).  (Note: The Pre-Columbian Studies Program departs from the Chicago Manual of Style in its hyphenation and capitalization ofPre-Columbian.”)
  • Spell out whole numbers one through one hundred, round numbers, or numbers beginning a sentence.
  • Spell out “percent” in the text and endnotes, but use the symbol (%) in tables.
  • Use complete year and page numbers in references (e.g., 1900–1910 [not 1900–10] and Smith 2009:100–110 [not Smith 2009:100–10]).
  • Abbreviations should be used sparingly; for the abbreviation of terms, see chapter 10 of Chicago.
  • Abbreviations designating time are set in capitals without periods. Please consult with the volume editor to determine if the volume uses BC/AD or BCE/CE. (Note: AD precedes the year number, while the other abbreviations [BC, BCE, and CE] follow the year number.)

Foreign Language Conventions

  • For capitalization and punctuation conventions in Spanish, see chapter 11 of Chicago.
  • Spanish-language titles should follow sentence-style capitalization, in which only the first word of the title, first word of the subtitle, and proper nouns are capitalized (e.g., Hechos de don García Hurtado de Mendoza and “Establecimientos estatales en el Tawantinsuyu: Una estrategia de urbanismo obligado”).
  • Titles preceding proper names are normally lowercased (e.g., don Arturo López, la señora Lucía Moyado de Barba, doña Perfecta).
  • Nouns and adjectives denoting membership in nations are lowercased, but the names of countries are capitalized (e.g., los mexicanos, la lengua española, España).
  • Include all common accents for personal and institutional names, titles, and geographical locations. Do not add accents to titles or direct quotations if they are not in the original. (Note:  The use of accents for indigenous names varies by field.  Please consult with the volume editor for the specific conventions of the volume.)

Illustrations and Captions

  • Illustrations should be submitted in accordance with our artwork submission guide.
  • All artwork must include a photo or drawing credit unless produced by the author. If the art has been published elsewhere, the credit should include the figure and/or page number on which the work appears.
  • Composite figures (e.g., Figures 5a, 5b, 5c) should be used sparingly, and only if the same type of material is being presented. Different types of material (i.e., photographs of buildings, maps, sculpture) should not be presented as a single image.  Illustrations from different sources should ideally be redrawn using the same line width.
  • Illustrations should be referred to as “Figures” in the text. “Figure” should be capitalized and spelled out in the text and captions: “Figure 1 shows . . .”, (Figure 1), and (Figure 3a-c).  (But note that references to figures in other texts should be lowercased and abbreviated, as in the second sample caption below.)
  • Each caption should include the figure number, identification (e.g., material, size, place of origin, present location) as appropriate, and illustration credit. Captions should be concise; lengthy explanations of images should be incorporated into the text.

Sample captions

Figure 4     Ceramic stirrup-spout bottle excavated by Santiago Uceda at Huaca de la Luna in the Moche Valley.  Museo de la Universidad Nacional de Trujillo, Peru, inv. 3499. Photograph by Steve Bourget.

Figure 1     Map of Panama, showing the location of archaeological sites, modern towns, and prominent geographical features.  Drawing by Jean-Francois Cooke (after García Castillo 2001:fig. 12 and Murro 1999:fig. 1).

In-Text Citations

All in-text citations must correspond to a full citation in the “References Cited” section.

In-text citations always follow the name(s) of the author(s). If a specific datum is referenced in the text, then the specific page, plate, figure, or table number must be included in the citation:  (Smith 2009:100), (Smith 2009:fig. 1), (Smith 2009:table 1) . Please note that “plate,” “figure,” and “table” should be lowercased and abbreviated in this context to avoid confusing the cited illustrations with the illustrations reproduced within the text.  (Note: Do not insert a space between the colon and additional information.)

  • Parentheses should be used for in-text citations: (Smith 2009) or Smith (2009).  If the citation is found in text in parentheses, then the citation should be placed in brackets:   (According to Smith [2009] . . . ).
  • Semicolons should be used to separate works by different authors: (Brown 2000; Jones 1995; Smith 2009). All references should be ordered alphabetically by author.
  • Commas should separate chronologically ordered works by the same author: (Brown 2002, 2004).  If an individual has authored multiple publications in the same year, the publications should be distinguished by lowercase letters: (Smith 2009a, 2009b). If an individual has authored and edited a publication in the same year, then the edited volume should be distinguished in the in-text reference: (Smith 2009; Smith, ed. 2009). The authored publication should precede the edited publication.
  • Original publication dates should be listed in brackets: (Cobo [1653] 1956).
  • Please avoid citing unpublished papers or personal correspondence. If such sources must be included, then use the following format for in-text citations: (Smith n.d.) or (Juan Antonio Murro, personal communication 2005).  Written permission to use any form of unpublished information must be obtained from the source.

References Cited

All references listed in this section must be cited in the text.  Please do not include extraneous items—if a work is not cited in the text, it should not be included in the “References Cited.”

All references should be listed alphabetically by author surname.

  • Please include the full first name (not the first initial) of all authors. 
  • Spanish authors should be listed with their patronymic and matronymic surnames—unless they prefer a single surname or are conventionally known by a single surname.  Compound names should be alphabetized under the first element (e.g., García Lorca, Federico). If a y joins two surnames, then the compound name should be alphabetized by the first element (e.g., Ortega y Gasset, José). The particle de may follow the given name or join two surnames, but it should not be used to alphabetize the name (e.g., Murúa, Martín de).
  • If multiple works by a single author are included, they should be listed in chronological order beginning with the oldest work.

Do not include “Inc.,” “Publishers,”, or “and Company” in the publisher’s name.

If the city of publication may be unknown to readers, the abbreviated state name should be in the citation. Consult chapter 10 of Chicago for state abbreviations; the traditional abbreviation should be used instead of the two-letter postal code (i.e., Mass. not MA).  If the publisher’s name includes the state name, then the abbreviation is not necessary (e.g., University of Colorado Press, Boulder).

English names should be used for all foreign cities (e.g., Mexico City, not México or México D.F.).

Spanish-language titles should follow sentence-style capitalization, in which only the first word of the title, first word of the subtitle, and proper nouns are capitalized (e.g., Hechos de don García Hurtado de Mendoza and “Establecimientos estatales en el Tawantinsuyu: Una estrategia de urbanismo obligado”).

Sample References Cited

Book (single author or editor):

Kauffmann Doig, Federico
1983    Manual de arqueología peruana. 8th ed. Ediciones Peisa, Lima.

Benson, Elizabeth P. (editor)
1968    Dumbarton Oaks Conference on the Olmec. Dumbarton Oaks Research Library and Collection, Washington, D.C.

Book (multiple authors or editors):

Cabrero G., María Teresa, and Carlos López C.
1997    Catálogo de piezas de las tumbas de tiro del Cañón de Bolaños. Universidad Nacional Autónoma de México, Instituto de Investigaciones Antropológicas, Mexico City.

Chacon, Richard J., and Rubén G. Mendoza (editors)
2007    Latin American Indigenous Warfare and Ritual Violence. University of Arizona Press, Tucson.

Book (reissued or reprinted):

Murúa, Martín de
[1611–1616] 1987     Historia general del Perú.  Edited by Manuel Ballesteros. Historia 16, Madrid.

Book (in a series):

Tozzer, Alfred M. (editor)
1941    Landa’s Relación de las cosas de Yucatan: A Translation. Papers of the Peabody Museum of American Archaeology and Ethnology 18. The Peabody Museum, Cambridge, Mass.

Multivolume works:

Sahagún, Bernardino de
1970–1982      General History of the Things of New Spain. Translated by Arthur J. O. Anderson and Charles E. Dibble. 12 vols. School of American Research, Santa Fe.

Sharer, Robert J., Bruce A. Anderson, David W. Sedat, Payson D. Sheets, and Dana Anderson
1978    Introduction, Surface Surveys, Excavations, Monuments and Special Deposits. Vol. 1 of The Prehistory of Chalchuapa, El Salvador, edited by Robert J. Sharer. University of Pennsylvania Press, Philadelphia.

Dissertation or thesis:

Stone, Rebecca
1987    Technique and Form in Huari-Style Tapestry Tunics: The Andean Artist, AD 500–800. PhD dissertation, Yale University, New Haven.

Journal article:

Stuart, David S.
2001    Lectura y escritura en la corte maya. Arqueología mexicana 8(48):48–53.

Article (in an edited monograph):

Kubler, George
1961    On the Colonial Extinction of the Motifs of Pre-Columbian Art. In Essays in Pre-Columbian Art and Archaeology, edited by Samuel K. Lothrop, pp. 14–34. Harvard University Press, Cambridge, Mass.

Article (in an edited series):

Lister, Robert H.
1971    Archaeological Synthesis of Guerrero. In Archaeology of Northern Mesoamerica, edited by Gordon F. Ekholm and Ignacio Bernal, pp. 619–631. Vol. 11 of Handbook of Middle American Indians, edited by Robert Wauchope. University of Texas Press, Austin.

Article (in a proceedings or annual report):

Brinton, Daniel G.
1894    Nagualism. A Study in Native American Folk-Lore and History. Proceedings of the American Philosophical Society 33:11–73. Philadelphia.

Presented paper:

Castillo, Luis Jaime.
2010    The Wari, The Moche, and the Cajamarca. Paper presented at the 75th Annual Meeting of the Society for American Archaeology, Saint Louis.

Electronic documents:

Doering, Travis, and Lori Collins
2007    Mesoamerican Three-Dimensional Imaging Database. Electronic document, http://research.famsi.org/3D_imaging/index.php, accessed January 1, 2009.

In-press manuscript:

Vehik, Susan C.
n.d.      Conflict, Trade, and Political Development on the Southern Plains. American Antiquity, in press.