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Facilities Project Manager

Position Title: Facilities Project Manager

Supervisor: Director of Facilities

Department: Facilities

Grade: 56, exempt

Hours: Full time, 40 hours per week, M-F with some evening and weekends hours when needed



Dumbarton Oaks is a research institute, museum, library and historic garden located in Washington, DC and affiliated with Harvard University.

The Facilities Project Manager, under the general direction of the Director of Facilities, will manage small to medium size construction, repair and restoration projects for the campus buildings and grounds. S/he will assist Director of Facilities in preparation of the work scope, budget and schedule of large capital projects (>$5M) to ensure conformance to design plans, specifications, and internal standards. S/he will also maintain record drawings, permits, insurance requirements, campus and office maps, project archival documentation and exterior signage standards for Dumbarton Oaks.

Duties and Responsibilities

  • Prepare work scope, schedule, budget, RFI and RFP for small to mid-size projects (<$5M) under general guidance of Director of Facilities and in close collaboration with the Finance Office. Meet consultants and contractors for design review and bidding as assigned. Review proposals for scope completeness and internal project standard compliance for environmental health and safety, LEED certification, healthy building requirements, project management and close out.
  • Attend design and AOC (architect, owner, contractor) construction progress meetings to represent owner, maintain construction documents, review ASI (Architect’s Supplemental Information) and COR (change order requests) and analyze for budget, schedule impact. Prepare reports on project progress for internal and external use.
  • Supervise contractors and monitor project field conditions, work progress, and quality against budget and schedule. Communicate the deficiencies and challenges to the consultant and contractors for improvement.
  • Review project specifications and submittals; update construction drawings to keep a real time as built drawings and records. Provide progress pictures for the project. Identify issues and deficiencies and take corrective measures.
  • Provide updates to CAPS online system as assigned. Prepare and maintain budget for small to mid-size projects. Review application for payments and recommend approval for projects.
  • Maintain electronic and hard copy of drawings, specifications and O & M manuals database for all campus building, systems, grounds and projects. Maintain permits, insurance and Certificate of Occupancy information. Create and maintain an inventory for office and residential furniture and other FF&E items.
  • Provide periodic inspections for building envelop, architectural components, building code, fire, safety and signage issues. Maintain internal and external signage for the campus. Create new as needed.
  • Communicate to internal and external constituents all issues related to projects. Meet regularly with various departments for potential project impact and schedule impact. Provide sketches, drawings, research materials and products as assigned or required by the projects. Update existing AUTOCAD drawings to create as built conditions. Share project related updates and progress photos for internal weekly staff bulletin.
  • Manages contractors.
  • Other duties as assigned.


Basic Qualifications

  • Bachelor’s degree in architecture, engineering or project management.
  • 3+ years of experience in architectural firm or construction setting.
  • Knowledge of AUTOCAD, Vector works, Adobe Photoshop Illustrator and MS Office.

Additional Qualifications

  • Master’s degree and Project Management certification preferred.
  • Working knowledge of building systems. Must be able to read blueprints, drawings and specifications.
  • Excellent research skills in building trades, codes, regulations and jurisdictional requirements.
  • Excellent oral and written skills in English.
  • Must be able to work occasionally before or after regular hours and weekends if projects require.
  • Experience working with historic buildings.

Physical Demands

  • Must be able to perform the duties of the position, including but not limited to; sitting, walking, standing, crouching, balancing, stooping, kneeling, crawling and climbing ladders to inspect the construction job site and campus. While performing the job, the incumbent occasionally will be exposed to variety of conditions at construction site such as vibration, noise, dust or exterior weather conditions. The employee must frequently lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability adjust focus.

To Apply

This position is open until filled. Qualified candidates should send a resume and cover letter by clicking the link below:   

Dumbarton Oaks is an Equal Opportunity Employer (EOE).