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Financial Assistant

Position Title: Financial Assistant

Supervisor: Director of Finance

Department: Finance Office

Grade: 52, non-exempt union position

Hours: Full-time, 35 hours per week



Perform diverse and complex accounting, customer service and office support duties. This position fulfills key financial and administrative duties needed to support the Finance Office, principally in the area of Accounts Payable. Typically works with computerized systems and software.

 Duties and Responsibilities

  • Manages the Accounts Payable cycle; including payments of vendor invoices and individual reimbursements and research accounting discrepancies
  • Maintain monthly journal entry control records, ensuring proper approvals are met
  • Manage approval process for checks and invoices and record keeping systems
  • Prepare complex monthly expense report for Director of Finance
  • Organize and manage records and files including vendor payment files, mailings, tax filings and other compliance documentations
  • Assist with maintenance and updating of Garden season membership database
  • Reviews financial data and takes appropriate action according to specific guidelines or accounting procedures and suggests remedial measures
  • Assist Staff Accountant with vendor/staff inquiries regarding follow-up of payments and or approvals needed for processing.
  • Assist with quarterly scheduled inventory for Museum shop merchandise.
  • Orders, updates, and distributes departmental supplies as needed.
  • Annual submission of 1099s
  • Performs special projects as needed.
  • Provides administrative support to Finance office staff and performs related duties as assigned.


Basic qualifications:

3+ years of administrative and/or accounting experience required. Microsoft Office proficiency and Excel experience required.

Additional qualifications:

Bachelor’s degree highly preferred. Experience with MIP fund and accounting system preferred.  Ability to work collegially in a team environment. Attention to detail, highly organized, strong problem-solving skills, good sense of discretion and ability to appropriately handle confidential information. Excellent written and verbal communication skills.

To Apply

The position remains open until filled. Please forward résumé and cover letter detailing relevant qualifications by clicking the link below.

Dumbarton Oaks is an Equal Opportunity Employer (EOE).