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Library Assistant

Position Title: Library Assistant

Supervisor: Reader Services Librarian

Department: Research Library

Grade: 51, non-exempt union

Hours: Full-time, 35 hours per week
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Summary

Dumbarton Oaks Research Library and Collection is a research center in Washington, DC
affiliated with Harvard University and supporting scholarship in Byzantine, Pre-Columbian, and
Garden and Landscape Studies. The Library Assistant reports to the Reader Services Librarian,
supporting all aspects of public services, inter-library loan, and collection management in the
Research Library.

Duties and Responsibilities

• Assist Interlibrary Loan Librarian with ILL requests using ILLIAD software: receiving and
returning loans, preparing lending and borrowing forms, retrieving materials from the stacks
and preparing them for ILL shipment.
• Screen lending requests for articles.
• Assist Interlibrary Loan Librarian in screening borrowing requests.
• Receive books on loan, assign due date, prepare loan slips, notify patrons.
• Track overdue books. Contact patrons by email and phone.
• Update loans as returned in ILLIAD.
• Assist Interlibrary Loan Librarian with borrowing requests from staff and fellows,
searching Worldcat and other library catalogs to identify lenders.
• Monitor ILL email box for replies to emails sent from ILLIAD.
• Compile monthly ILL statistics.
• Assist Interlibrary Loan Librarian with Scan & Deliver service requests: processing outgoing
and incoming requests to verify citations and availability, impose copyright restrictions,
retrieve items, and scan articles for digital transmission to requestors.
• Assist with managing circulation activity, fulfillment in the integrated library system, recalls,
returns and special searching
• Participate in staffing the reference desk and monitoring researchers using archival
collections as needed.
• Process reproduction requests for library, photographic, and archival collections.
• Compile statistics on library and collection use.
• Shelve books, shelf-read, and inventory collections.
• Bibliographic searching for pre-order purposes.
• Other duties assigned as time permits.

Qualifications

Basic:

Previous library or related work experience required. Reading knowledge of foreign languages
(specify languages in CV).

Additional:

• Experience using computerized library systems, with ILLIAD experience strongly preferred
(specify systems experience in curriculum vitae).
• Bachelor’s degree in Art History or humanities preferred.
• Graduate coursework in library and information science is strongly preferred.
• Attention to detail and ability to meet deadlines.

Physical Demands

The physical requirements of this position relate primarily to collections shelved in a research
library and work done in an office environment. The incumbent should be able to bend, stoop,
and reach to retrieve library materials, and be able to push a fully laden truck of books. This
position requires the ability to sit for extended periods of time associated with working at a desk
with a computer and monitor.

To Apply

The position remains open until filled. Please forward résumé and cover letter detailing relevant
qualifications by clicking the link below.

https://sjobs.brassring.com/TGWEbHost/jobdetails.aspx?partnerID=25240&siteID=5341&AReq
=48946BR

Dumbarton Oaks is an Equal Opportunity Employer (EOE)