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Part-Time Program Assistant, Garden and Landscape Studies

Position Title: Part-time Program Assistant
Supervisor: Program Director for Garden and Landscape Studies
Department: Garden and Landscape Studies
Project: Mellon Urban Landscape Studies Initiative
Hours: 12-14 hours per week (casual temporary position)

The Part-Time Program Assistant will provide support for the Urban Landscape Humanities Initiative, a Mellon-funded program that runs from July 1, 2019 to August 31, 2022 at Dumbarton Oaks. This is a temporary role for the period of the grant only. The Program Assistant will work under the supervision of the Program Director for Garden and Landscape Studies and in close collaboration with Communications, Events, Education and Academic Program staff at Dumbarton Oaks. To learn more about the Mellon initiative please visit:

Duties and Responsibilities

  • Administrative support for the Mellon Program
    • Coordinate Advisory Board meetings: overseeing schedule, agenda distribution, etc.
    • Handle accommodation and travel arrangements; travel reimbursements, awards, and honoraria; and field research fund process.
    • Coordinate fellowship application and review process
    • Maintain program webpage including fellows’ biographies, scholarly activities, outreach, publications, upcoming events and annual reports
  • Outreach and Access for the Mellon Program
    • Assist with activities related to K-12 educational programming
    • Assist with activities related to post-secondary educational programming
    • Communicate with partner organizations to promote fellowships, awards and public programs
    • Support public programs and events
  • Academic activities of the Mellon Program
    • Assist with weekly schedule of academic events
    • Coordinate study sessions (workshops, seminars, and site visits), the annual colloquia and related events (dinners, receptions, lunches)
    • Assist with publications, including proofreading and editorial reviews
    • Other appropriate duties as assigned.


Basic: Minimum two years in administrative position with budgeting and communication duties, preferably with experience in independently leading small-scale programs, and communicating with internal and external constituents.


  • College degree
  • Experience with public programming
  • Ability to work independently, attend to detail, and demonstrate initiative in daily tasks.
  • Desire to participate in a collaborative environment
  • Excellent interpersonal and communication skills, flexibility and versatility.

To Apply
The position remains open until filled. Please forward résumé and cover letter to Human Resources at

Dumbarton Oaks is an Equal Opportunity Employer (EOE).