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Program Coordinator for Byzantine Studies

Position Title: Program Coordinator for Byzantine Studies

Supervisor: Resident Program Director, Byzantine Studies

Department: Byzantine Studies

Grade: 54, non-exempt, union

Hours: Full-time, 35 hours per week            ______________________________________________________________________________


Dumbarton Oaks is a leading research center in Byzantine Studies affiliated with Harvard University. The institute has a research library that is a point of reference for the field, joined to world-renowned museum collections and a historic garden open to the public. The Byzantine Studies Program plays a central role within Dumbarton Oaks’ mission by supporting the highly international fellowship program, as well as visits by faculty and students from Harvard and other universities, and a distinguished roster of visiting scholars. The program hosts a wide variety of scholarly events, such as public lectures, workshops, and colloquia. The program also runs one or more summer schools every year. Under the direction of the Program Director, the Program Coordinator will support all the activities of the Byzantine Studies Program, working collaboratively with colleagues in the Library, Events, Academic Programs, and Communications.

The Program Coordinator provides support to the Resident Program Director and serves as the main source of information about the study program for scholars and the public. S/he coordinates program activities including fellowships, symposia, seminars, colloquia, workshops, public lectures, visiting scholars, research awards, pre-doctoral residencies, and project grants.

This is a great opportunity for an individual with great communication and organizational skills and a passion for the humanities, who is interested in a career in academic or cultural institutions and enjoys managing and supporting scholarly programs in a stimulating and highly collaborative and collegial environment.

Duties and Responsibilities

  • Supports the Resident Program Director, handles all office functions, manages professional correspondence with a high degree of professionalism, timeliness, and discretion. Arranges Program Director’s travel and handles scheduling.
  • Coordinates the department’s meetings, prepares agendas and handles minutes for ongoing projects, including joint projects with other Dumbarton Oaks departments and other institutions.
  • In collaboration with the Events Office, supports all scholarly events handled by the Byzantine Studies Program which may include an annual symposium, colloquium, public lectures, workshops, talks by fellows, scholars, and practitioners. Event logistics include announcements, registration, speaker arrangements, travel reimbursements, and related correspondence. Assists with events during some evenings and weekends; some scheduling flexibility is essential.
  • Advises Byzantine fellows, scholars, speakers, project grant recipients and publication reviewers on travel and expense reimbursement policy and project grant policy; processes travel and expense reports and project grant funds. Advises new Tyler Fellows and Humanities Fellows on department events and institutional policies.
  • Under the guidance of the Program Director, prepares annual budget; monitors expenditures and processes invoices.
  • Supports the annual meetings of the Senior Fellows committee that advises Dumbarton Oaks on the fellowship selection and scholarly programs. Handles Senior Fellows’ travel and accommodations; responsible for timely preparation and circulation of agendas, minutes, and other materials.
  • In collaboration with the Manager of Academic Programs, supports the annual fellowship selection process and coordinates other awards managed by the program. Assists with other scholarly programs related to the department as appropriate.
  • May use simple graphic design to prepare invitations, programs, and posters in compliance with the Dumbarton Oaks style guide and templates.
  • May assist the Program Director with tasks related to Byzantine publications.
  • Maintains the department web page, mailing list, and social media using Salesforce and other systems.
  • Assists award holders with routine matters. Fields front-line inquiries related to symposia, public lectures, graduate workshops, pre-doctoral residencies, one-month research awards, and internships, as well as general inquiries.
  • Other duties as assigned.


Basic qualifications:

Three or more years of related experience. Education beyond high school may count toward experience. Excellent knowledge of Microsoft office.

Additional qualifications:

B.A. preferred in the humanities. Excellent communication skills (written and verbal). Excellent organizational and office skills, including budget preparation, ability to manage and prioritize multiple deadlines and make efficient use of systems. One to three years' experience supporting an executive or a program preferred. Knowledge of ancient, medieval, or modern Greek an advantage. Experience and knowledge of Salesforce, Photoshop and InDesign software highly desirable.

To Apply

The position remains open until filled. Please forward résumé and cover letter detailing relevant qualifications by clicking the link below.

 Dumbarton Oaks is an Equal Opportunity Employer (EOE).